Subject: Response to Inquiry of Former Employee — Without Reference Dear [Inquirer's Name], We hope this letter finds you in good health and high spirits. We recently received your inquiry regarding the employment history of [Former Employee's Name] at our organization, and we are pleased to respond to your request. [Former Employee's Name] was employed with our company, [Company Name], from [Start Date] to [End Date]. During their time with us, they held the position of [Former Employee's Position] and were responsible for [Brief description of job responsibilities and duties]. However, please note that this response is being made without reference, as our organization has adopted a policy of not providing personal or professional reference letters for former employees. This policy ensures fairness and avoids any potential liability concerns that could arise from providing references, which may impact an individual's future career prospects. We kindly request your understanding and cooperation regarding this matter. In accordance with our company policy, we can disclose factual information about [Former Employee's Name]'s employment tenure, such as their job title, employment dates, and department affiliation. However, we refrain from expressing any subjective opinions or evaluations of their performance during their employment with us. We believe it is important to mention that while we adhere to this policy, it does not diminish any respect or regard we have for our former employees. Our organizational values recognize and appreciate the contributions made by employees during their tenure, and we maintain strict confidentiality regarding the reasons for their departure. Should you require any further information or have any additional queries, please feel free to contact our Human Resources department at [HR Contact Information]. We will be happy to assist you within the boundaries of our company's policy. Thank you for your understanding and cooperation in this matter. We appreciate your interest in our former employee and wish you all the best in your endeavors. Warm regards, [Your Name] [Your Title] [Company Name] [Contact Information]
Connecticut Sample Letter for Response to Inquiry of Former Employee - Without Reference
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FAQ
As long as you can find a trusted contact who will speak positively about your character, you can supply a reference. Even if you've only interacted with someone a few times, they can still act as a reference. Make a list of people you've interacted with besides family.
Candidates should have given permission, generally, for reference checking to be conducted. Reference checkers should not reach out to anyone the candidate has expressly asked not be contacted. Reference checkers should not contact references from a candidate's current employer without express permission.
Opening: Begin immediately with the main idea. Tell your readers the purpose of your letter in the first paragraph better yet in the first sentence. Middle: Provide more information, details or supporting facts that relate to the good news or neutral news. Closing: Tell your readers what action they are to take.
There are no federal laws that address what an employer can or can't say about a worker. Many states, however, have enacted legislation that gives employers a qualified immunity when providing information for a reference check.
Getting a reference from your old employer Your employer doesn't usually have to give you a reference unless: your contract says they will. you have written proof they've agreed to give you a reference - like an email.
A basic reference (or factual reference) is a short summary of your employment. For example, your job title and the dates you worked there.
Regardless of their performance, are companies or managers obligated to provide reference letters to employees? Segal No, there is no law that makes it illegal to provide an evaluation, whether it be positive, negative or somewhere in between. Of course, what you say may have consequences.
Typically, employers are allowed to share general information regarding your tenure with their companiesthings like your dates of employment, job title, and responsibilities, all which serve to confirm your employment and validate the things you likely provided on your resume for potential employers.
The Neutral Reference is a promise by your employer that, if someone calls in for a reference, the employer will only provide certain information. Typically, this information is limited to the term of your employment and positions held. Sometimes, albeit rarely, a neutral reference will also include salary information.
There is no statutory or moral requirement upon an employer to provide a reference for a former employee. The exceptions are where the former employer has expressly agreed with the employee that a reference will be given as part of their negotiated exit conditions.
