Dear [Client's Name], I hope this letter finds you in good health and high spirits. We are writing to inform you that an overpayment has been made on your account with our company. We appreciate your prompt attention to this matter as we strive to maintain accuracy and transparency in all our financial transactions. Upon reviewing your account records, we identified an overpayment of [dollar amount]. This amount was mistakenly credited to your account on [date]. We deeply apologize for any inconvenience caused and assure you that steps have been taken to rectify this error swiftly. As per our company policy and legal obligations, we are required to return the overpaid amount to you promptly. Your overpayment, totaling [dollar amount], will be refunded by either a check or direct deposit, depending on your preferred method of reimbursement. In order to process the refund efficiently, we kindly request your assistance in providing us with the necessary information outlined below: 1. Full Name: 2. Mailing Address: 3. Contact Number: 4. Preferred method of refund (check or direct deposit): 5. If selecting direct deposit, please provide your bank account details: — Bank Name— - Account Holder Name: - Routing Number: — Account Number: Please note that the refund will be processed within [number of business days] from the date we receive your response with the required information. We understand the importance of resolving this matter promptly and will make every effort to expedite the process. Should you have any questions or concerns regarding this refund process, please do not hesitate to contact our dedicated customer service team at [customer service contact details]. We are committed to ensuring your satisfaction and will be more than happy to address any queries you may have. Once again, we apologize for any inconvenience caused and appreciate your understanding in this matter. We remain grateful for your continued support and look forward to serving you in the future. Thank you for your cooperation. Sincerely, [Your Name] [Your Position] [Company Name] Keywords: Arkansas, sample letter, return, overpayment, client, refund, check, direct deposit, bank account details, customer service, reimbursed, mistake, error, account records, accuracy, transparency, inconvenience, information, swift, responses, satisfaction, cooperation, legal obligations, process
Arkansas Sample Letter for Return of Overpayment to Client
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How to fill out Arkansas Sample Letter For Return Of Overpayment To Client?
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FAQ
How to repay an overpayment. Pre-printed envelopes addressed to Benefit Payment Control are available for pick up at any local Arkansas Workforce Center location.
I am writing to you because I have been informed that I have been overpaid. I (am/was employed/engaged) by you from (enter date) to (enter date) as a (enter job title) on a (enter job type - full time, part time or agency/casual) basis. You have stated that I have been overpaid by a total sum of (enter amount).
If a customer pays you more than the amount required to pay a debt in full, you can mark the invoice as paid in full and write off the overpayment.
Overpayment letter to employee template for immediate use You are receiving this letter because an overpayment has been issued to you in the amount of $X. XX due to: (State Reason Here). Please sign, date, and return the form below within X days. I have been notified of an overpayment in the net amount of $X.
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
Communicate with the customer about the overpayment as soon as possible and confirm how they would like to proceed. Options for handling overpayments are to either refund the amount or establish a credit for it.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
