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Filing a DBA in NY for Sole Proprietors and General Partnerships. Sole proprietors and partnerships are required to file their NYS DBA with the County Clerk where their business is located. Estates and real estate investment companies are also required to file with the county.
New York state law requires all sole proprietors to register a DBA name. It applies to businesses in any industry. The same applies to partnerships, LLCs, corporations, franchises, and non-profits.
This certificate is also called the "doing business as (DBA) certificate." Businesses must file the certificate with the New York State Department of State (NYSDOS). Without this certificate, a business must operate under its legal name, and use its legal name everywhere.
In New York State, DBAs have no expiration date and renewals aren't necessary. You do, however, need to file a Certificate of Discontinuance if you're no longer conducting business.
New York law requires that a company use its true legal name to conduct business. Thus, companies seeking to use a name other than their true legal name must file for a DBA. DBAs can be useful for a number of reasons.