Dod Document Retention Policy
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FAQ
Six Key Steps to Developing a Record Retention Policy STEP 1: Identify Types of Records & Media. ... STEP 2: Identify Business Needs for Records & Appropriate Retention Periods. ... STEP 3: Addressing Creation, Distribution, Storage & Retrieval of Documents. ... STEP 4: Destruction of Documents. ... STEP 5: Documentation & Implementation.
There are four types of records: official records, transitory records, non-records, and personal records. Some records are kept for a short amount of time, and some records have long retention periods. Retention periods for records are approved by Retention and Disposal Schedules.
Here are three major components of a successful records retention strategy: A retention schedule. Retention policies. Records infrastructure. Qualities of a successful records management system should include:
Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the ...
Insurance policies, key contracts, leases These records should be retained for at least 10 years after they have expired.