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Specifics of what to include in a harassment letter to HR The name of the harasser and their job title. Your relationship with the harasser. Witness statements and the witnesses' job titles. The specific incident or incidents. The dates of the harassment. The location or locations where the harassment took place.
In the file, retain: (1) all interview notes; (2) all communications with witnesses, the complainant and the accused; (3) all written witness statements; (4) all documents that relate to the allegation; (5) the investigator's report; and (6) all documentation notifying appropriate parties of the investigation results ...
What to Include in your Sexual Harassment Complaint Dates. Times of the incidents. Location. Names of any witnesses. A description of the harassing behavior.
To establish a timeline, you should start by recording every instance of harassment right after it happened. Write them down in a single place, and be as thorough as possible. Information should include the date and time and as much detail as possible about the encounter.
Make detailed notes on the harassment, including the time, place and what was said and done. Obtain statements from anyone who witnessed the harassing actions or words. Take photos, audio or video of any actions or words if possible. Keep any physical evidence, such as notes, gifts or other items.