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Unsatisfactory work performance can become apparent in a number of ways. This may include: Poor standards of work, e.g. frequent mistakes, not following a job through, unable to cope with instructions given. Inability to cope with a reasonable volume of work to a satisfactory standard.
Here are eight steps for composing a professional letter in response to a poor performance evaluation: Wait to write the response. ... Use a business format. ... Offer an apology. ... Keep your explanation brief. ... Be courteous if you disagree. ... Discuss your plans for the future. ... Edit and proofread. ... Attach additional documentation.
How to document employee performance issues Stick to the facts and underline expectations. Emphasize behavior. Align records of past performance. Describe proof of misconduct. Identify and present consequences. Meet in person and get a signature.
Use the following best practices to maximize the effectiveness of your efforts. Address the situation before you need a letter. ... Document the problem. ... Include other perspectives and statements if possible. ... Focus on improvement instead of highlighting what's wrong. ... Deliver reprimands in person.
_________] Dear [Mr./Ms. Last Name]: This letter shall serve as a formal written reprimand and is to confirm in writing our discussion of [date] concerning your unacceptable [performance and/or conduct] and to establish my expectations which I have outlined in a Corrective Action Plan to be commenced immediately.