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The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
Dear [Employee Name], We are writing this letter to address a serious matter regarding your recent conduct, which we consider insubordination. It has come to our attention that on [Date], during a team meeting, you openly defied a direct instruction given by your supervisor, [Supervisor Name].
Follow these eight easy steps to make sure you get it right and define your write-up format. Don't do it when you're angry. ... Document the problem. ... Use company policies to back you up. ... Include any relevant witness statements. ... Set expectations for improvement. ... Deliver the news in person (and proof of receipt)
Write a rebuttal letter This letter should: dispute the allegations in the insubordination claim, explain any context that is missing from the claim, and. show how the information that you gathered contradicts the facts or details made in the claim.
What should you include in an employee warning letter? The incident date(s) The name of the person's supervisor. The name of the person's HR representative. Person's name. Person's job title. A clear account of the verbal warnings given. The conduct they need to change. Consequences if the person's behavior doesn't change.