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Be sure to give examples of deficiencies i.e., who, what, when, where and how. Provide specific details including dates of previous disciplinary actions, unacceptable performance and/or conduct, management intervention, and the consequences to the agency/public.]
Provide Examples of Behavior Be sure to include the dates and the names of other parties involved. Describe the negative behaviors dispassionately. Don't be dramatic, but do provide details that would help anyone reading the letter to understand what happened and as to why the employee's conduct merits a reprimand.
Sample write up for insubordination It has come to our attention that on [Date], during a team meeting, you openly defied a direct instruction given by your supervisor, [Supervisor Name]. Such insubordinate behavior undermines the authority of your supervisor and goes against our company's policies and expectations.
The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
Disciplinary sanctions can include written warning, final written warning or even dismissal ? depending on the severity of the offence. Every employee not only has the duty to come to work and be on time and so on, but also the duty to obey all reasonable and lawful instructions.