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The enclosure notation indicates that additional documents accompany the business letter. It informs the recipient that they should look for the enclosed materials, which may be critical for understanding the contents of the letter. An enclosure letter example for business will help illustrate the essential role this notation plays in maintaining clear communication.
On a paper business letter, you often include the CC line underneath your signature, either above or below any enclosures line.
The absolute simplest way to format your letter is just to write "Enclosures" followed by the number of them in parentheses. So, for example, if you were sending a product brochure and three photos, your notation would read "Enclosures (4)."
An enclosure notation lets the reader know other documents are enclosed or attached within the letter or email in question. A business letter with enclosures usually has the enclosure notation as both a practical backup and a formality.
The enclosure is typically mentioned at the end of the letter, after the closing, and is indicated by the word "Enclosure" or "Enclosures" followed by the number of documents included. For example, "Enclosure: 1 resume" or "Enclosures: 2 writing samples, 1 reference list."