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Dear [name of the recipient], My name is [your full name] and I am [job title or position] for [name of company or association]. I'm writing to you to request information regarding [issue, topic or project], and hope you're willing to share [details, data or facts you require] with me.
Use a professional heading that contains your contact information and the date. If you're submitting an email attachment, use a clear subject line, such as "Letter of Request for Endorsement." Also, ensure you write a professional greeting, such as "Dear [recipient name]" when starting the letter.
In formal letters or emails, direct questions are rarely used; you should use indirect questions. I would be grateful if you could tell me? ... I would appreciate it if you could tell me? I would like to know? I was wondering if you could tell me? Would you mind telling me?? Could you tell me??
Writing a Formal Letter The sender's address is followed by the date on the left-hand side, or on the right-hand side. Next, write the name, designation, and address of the receiver. The next step is to include an appropriate salutation such as Dear Sir/Madam or Dear Mrs. Smith.
Dear [Recipient's Name], I hope this letter finds you well. I am writing to kindly request [state your request] and seek your assistance in this matter. [Provide a brief introduction explaining your background and the purpose of your request.]