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CONTRACTOR TO SUBMIT THREE (3) ORIGINALLY-EXECUTED LETTERS ON COMPANY LETTERHEAD. A letter of extension of time is an important document.Start with the subject, then go on to explain when the contract expires, terms and duration of renewal etc. Was this answer helpful? All business letters start with the full name and contact details of the sender and recipient and the date of writing. We are continuing to do our best to document our loss and cooperate with your company to reach a fair and full settlement. Knowing how to write a contract extension letter is essential when extending the duration of the existing contract. (OPTIONAL) In an effort to determine if a contract will be required or changed, I am requesting historical information from you on the usage of the contract. Sub: Request letter for Extension of Contract. – This Extension binds and benefits both Parties and any successors or assigns.