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An explanation letter is a personal statement you prepare in a letter format and attach it to your applications to Immigration, Refugees Citizenship Canada (IRCC); whether it is a study permit extension, post-graduation work permit or any other types.
It is also good to explain that you have complied with the immigration rules of the countries and never overstayed, if applicable. Use headings in your letter of explanation i.e. purpose of studies, travel history, etc. to break up the text and make it easier for the officer to quickly find specific information.
Ideally, your letter of explanation can be anywhere from 500-1500 words. If you're writing just to address the issues raised by the visa officer, then it may likely not get to 1000 words. However, if you're submitting your LOE together with your first application, it could get up to 1000 words.
Here you should present yourself as well as the reason why you are writing the letter. Include your full name, home address, place and date of birth and passport number. After clearing up the reason for writing the letter, mention the date when you applied for the visa and why you wish to visit this particular country.
A letter of explanation is a formal letter that addresses an embassy to reconsider your refused visitor visa.