Sample Letter For Provider Leaving Practice
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FAQ
How to Write a Patient Termination Letter Due to Non-Compliance Date the letter is written. Recipient's name. Date the patient's relationship with the office will end (this can be a specific date or a time frame) Recommendation to seek a new care provider. Reference to local physician referral service, if available.
Placing a notice in a highly visible area of your waiting room. Placing 2-3 ads in your local newspaper(s). Consider placing the ads a month apart. Discussing the closing with each patient personally when possible.
Sending written letters of notification to all of the patients you have seen in the past two years. For patients who are classified as ?high risk? you may want to consider sending their letter via certified mail, return receipt requested. These letters should: Discuss the importance of continued medical care.
The notice should be in the form of a letter sent to the patient, preferably certified with a return receipt requested. Offer to send copies of their medical records to their new physician and include an authorization for release of medical records.
This is best done by mailing a letter to patients from the physician explaining the change and the final date of practice. The California Medical Association (CMA) recommends, if possible, that letters be sent by certified mail, return receipt requested, and that a copy of the letter with the return receipt be kept.
