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When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Five Tips for Disengaging With a Client Notify Your Client You Wish To End the Engagement. ... Set a Specific Date for the Engagement To End. ... Offer To Assist the Client in Finding a New Provider. ... Outline Separation Steps With a Checklist. ... Send a Disengagement Agreement.
At a minimum, the disengagement letter should always contain the following: A clear statement that you are disengaging and the effective date of the disengagement (e.g., We must formally end our relationship with you as your accounting firm <effective immediately, or as of [date]>.);
Provide clear communication that outlines the services that were provided to the client, the effective date of the end of the client-CPA relationship, and specific instructions regarding items for client follow-up, such as outstanding accounting or tax matters and deadlines.
Dear [Client], We regret to inform you that we will no longer be able to provide [accounting / bookkeeping] services to your business. We value the time we have spent working with you and appreciate the opportunity to serve your needs.