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Dear employees, I am writing to inform you of a new policy that will be implemented at [Company Name] effective [Date]. The purpose of this policy is to [state the purpose of the policy]. [Include a brief explanation of the policy and what it entails.
A memo, or memorandum, is a written document that businesses use to communicate an announcement or notification. While memos were once the primary form of written internal communication in a business, they are now commonly sent in the form of an email .
All memos should include the following: Write a heading. No matter what kind of memo you're writing, you'll need to include a heading. ... Write an introduction. ... Provide background on the issue. ... Outline action items and timeline (Optional). ... Include a closing statement. ... Review and proofread before sending.
How to format a memo Heading. To. From. Date. Subject. Opening statement. Context. Call to action and task statement. Discussion. Closing.
A memo is usually a page or two long, single spaced and left justified. Instead of using indentations to show new paragraphs, skip a line between sentences. Business materials should be concise and easy to read.