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A credit note should include: The date of issue. The credit note number (this should correspond with the invoice number) A customer or order reference number.
You have already issued an invoice for that purchase, and now you need to cancel it. In this case, you must issue a credit note for the transaction's total value. For instance, if you have issued an invoice for $100 and you want to issue a credit note for the full amount, then the note will reflect an amount of $100.
Here's the essential information to include on all credit notes: The words ?credit note? at the top. Customer information. Your business information. Date issued. Credit note number. Original invoice reference number. Item descriptions, quantities, and prices. Total amount credited.
In traditional accounting practices, credit notes would be entered as a credit in the sales book for that particular customer (crediting their account for the specified amount). In double-entry bookkeeping systems, the credit note would be entered as debit under revenues, and credit under accounts receivable.
The credit note allows the supplier to credit the corresponding amount to the client's account. For example, this could be done for a return of goods, where the value of the goods is credited back to the customer's account.