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Here's a very simple example: An employee drives to a conference and back, and the distance is 50 miles each way. The employee's normal commute is 10 miles each way, so 20 miles must be deducted from the reimbursement claim. In this case, 80 miles can be claimed.
The standard mileage rate for transportation or travel expenses is 65.5 cents per mile for all miles of business use (business standard mileage rate).
Under your travel expenses section, clarify which travel expenses you're willing to cover. Include whether you have spending limits. For example, you might indicate employees can only spend X dollars on meals. Your policy might state employees can spend up to $75 on meals per travel day.
How to write an effective corporate travel policy Defining your objectives. ... Ensuring your travel policy reflects travelers' needs. ... Giving your employees options. ... Setting clear guidelines for all aspects of travel and more. ... Making sure everyone knows what the travel policy is.