Please print and fill out the Civil Process Information Sheet (PDF) and include it in the papers to be served. Delivering legal papers is called "service of process".The law says that legal papers have to be "served" (delivered) the right way. How do I obtain an Entry Date for Orders? Visit our online search or visit our Record Room located at the County Clerk's office to use our public computers. 3. Once your server fills out and signs the Proof of Service, you must file it with the court at least 5 days before your court date. Be sure whoever serves the document fills out and signs this proof of service. Complete the top part only of Special Civil Part Summons (Form B in the Kit). Intheblanks form required for any matter originating and electronically filed in Supreme or Surrogate's Courts in Richmond County. Complete your questionnaire online, you may also complete your Questionnaire using the telephone service at 1-.