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Using Personal Vehicle For Work Law California In Mecklenburg
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Mecklenburg
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US-002HB
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FAQ
Daily duty limit You must not be on duty for more than 11 hours in any working day. This limit does not apply on any working day when you do not drive. You must record your hours on a weekly record sheet or on a tachograph. Some vehicles are exempt from the duty limit.
In short, yes the employer can. In California all employment is considered to be on an at will basis unless there is an agreement to the contrary about that status between the employee and employer.
Any time an employee operates his or her own vehicle for company business, it is considered to be a “non-owned auto” exposure for the company. Although the company does not own the vehicle, the fact that the employee is operating the vehicle for business purposes puts the company at risk for non-owned auto liability.
In ance with California Department of Human Resources (CalHR) policy and mileage reimbursement rates published by the Internal Revenue Service, the personal vehicle mileage reimbursement rate for all state employees is $0.70 per mile, effective January 1, 2025.
California Labor Code section 2802 requires employers to reimburse their employees for mileage they incur in the course of their employment. Section 2804 says that employees cannot “waive” (i.e., forfeit) their right to receive reimbursement for miles driven for work.
Employers must reimburse employees for reasonable and necessary work-related expenses. If your travel time becomes compensable (because it meets the requirements above), your travel expenses also become reimbursable. The most common travel expense is mileage.
Here's a breakdown of the current IRS mileage reimbursement rates for California as of January 2025. Employees will receive 70 cents per mile driven for business use (3 cents from 2024.) Employees will receive 21 cents per mile driven for moving or medical purposes (same as in 2024.)
If an employee uses their personal vehicle for business, The employer typically reimburses the employee for the business mileage incurred at the standard mileage rate. The amount received for documented business miles is not taxable to the employee and vehicle expenses are deductible by the employer.