Board Meeting Without Company Secretary In Orange
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The company secretary's main responsibilities include preparing for and attending meetings. The preparation for meetings typically begins about six weeks in advance.
The Securities and Exchange Board of India (SEBI) mandates that every listed company must have a qualified Company Secretary. The Company Secretary is responsible for ensuring compliance with SEBI regulations and managing communication with stock exchanges and regulatory authorities.
Special meetings must be authorized in the bylaws or they cannot be held. The provisions in the bylaws should state who has the authority to call special meetings (often the president -or- a stated number of members), and how much notice is required.
In California, corporations must have a secretary and LLCs or other entity types generally can have one. Here's what a corporate secretary does: Keeps a book of minutes of stockholder and director meetings. This is a key aspect of corporate governance as minutes are a record of what was said and decided in meetings.
If the CEO is not also a board member, it is normal for them to attend most board meetings to report on progress, however from time to time it may be appropriate for board meetings to be held without the CEO.
If a proprietary company does not appoint a secretary, each director of the company is responsible for the company's contravention of these provisions. and maintenance of compliance policies, processes and procedures.
Unless a company's articles of association say otherwise, having a company secretary is optional for a private company, provided they were formed before 2008. Even if your articles say you must have one, your shareholders can always vote to remove this provision if you feel you no longer need one.
In the absence of a secretary, the director(s) become solely responsible for fulfilling this duty. If a company has both officers (this is the collective term for directors and secretaries), they both have a legal duty to maintain these records.
Unless a company's articles of association say otherwise, having a company secretary is optional for a private company, provided they were formed before 2008. Even if your articles say you must have one, your shareholders can always vote to remove this provision if you feel you no longer need one.
