How do I obtain the deed book and page number for a document recorded in the Land Records Division? The Circuit Court Clerk's Land Records Office records all documents pertaining to real estate and files all judgments and U.C.C. Financing Statements."Property" means the property that is described below under the heading "Transfer of Rights in the Property. Cover sheets are required for documents recorded at the Land Records counter or through the mail. (VA Code §17.1-227.1). Fill out and print a free Virginia Deed of Trust form in just minutes online. Open Air Preservation assessed on deeds and deeds of trust where Va. Outdoors Foundation holds open space easements. 423. CSC eRecording is helping document submitters electronically record their documents in Virginia faster and with fewer rejections. What are the requirements to record a document in the land records? Description: Deed book and page number or Instrument number of original deed of trust.