The record date determines eligibility to vote at the annual meeting, and companies must notify shareholders in advance about meeting details and voting issues. File Form 8K To Announce Voting Results.A proxy is like an absentee ballot that enables shareholders to vote without physically attending the in-person shareholder meeting. Identify annual shareholder meeting requirements and simplify your planning with a checklist of the steps and processes needed for success. As companies finalize materials for annual shareholder meetings, we recommend consideration of the following key requirements and disclosures. A reporting company must comply with the SEC's proxy rules whenever its management submits proposals to shareholders that will be subject to a shareholder vote. The annual meeting of shareholders is the centerpiece in the relationship between shareholders and corporate executives. In companies with shareholders, board members can also be shareholders. As a shareholder, you can participate and vote at the Annual Shareholders' Meeting. You have as many voting rights as you own (or represent) shares.