Form with which the stockholders of a corporation record the contents of a special meeting.
Meeting Minutes Corporate Sample For Homeowners Association In Houston
State:
Multi-State
City:
Houston
Control #:
US-0011-CR
Format:
Word;
Rich Text
Instant download
Description
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FAQ
DON'T: Include every detail. HOA meeting minutes are a record of the actions taken by board members at a meeting—not a complete transcript of what was said and opinions that were expressed.
Corporate meeting minutes typically include: The meeting's date, time and location. A list of attendees and absentees, including any present board members or officers. Agenda items. Summaries of all discussion points. Details of all activities completed or agreed upon. Results of any votes or motions.
Report on specific dialogue or personal opinions of what was said at the meeting. While some HOA Boards may be tempted to record this information in an effort to be transparent, this is a big no-no. This will also help to keep the length of minutes down. Include homeowner forum topics and discussion in the minutes.
Personal opinions and comments Meeting minutes should be objective and impartial. Avoid including personal opinions, judgments, or comments made by attendees, as these can skew the record and undermine the credibility of the minutes. Focus on recording objective facts, discussions, and decisions.
The minutes should include the point that was discussed and the decision that was reached. Avoid making personal observations or opinions. Don't make your own comments. Stick to just the facts.
What to include when writing meeting minutes? Meeting basics like name, place, date and time ... List of meeting participants. Meeting purpose. Agenda items. Next meeting date and place. Documents to be included in the meeting report. Key action items.
Finally, your HOA board meeting minutes should depict all the discussions, motions, and votes that took place. These include the following details: Who made and seconded any motions. Whether or not motions received approval.
Your meeting minutes should include: Motions: who made them, who seconded them and if they were approved or not. Voting: who voted in favor, dissented and abstained. Old business and if it was resolved. New business and when it will be addressed in the future. Actions that were taken during the meeting.
Are board meeting minutes confidential? Yes. The board should assume the minutes are confidential and, in most cases, they will remain so.