Form with which the stockholders of a corporation record the contents of their annual meeting.
Minutes Writing In English In Riverside
State:
Multi-State
County:
Riverside
Control #:
US-0009-CR
Format:
Word;
Rich Text
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FAQ
Meeting minutes should be distributed promptly after the meeting, ideally within 24 to 48 hours. Timely distribution ensures that participants have a fresh understanding of discussions, decisions, and action items.
After each meeting, the secretary should work to distribute the minutes to other board members as soon as possible. This is especially important if there are action items to address.
If the minutes contain action then they MUST be distributed within a few days of the meeting so that the action can begin. Some minute takers keep a separate document listing the action and this is a good practice.
How To Take Meeting Minutes Name of the organisation. Purpose of the meeting. Start and end times. Date and location. List of attendees and absentees. Space for important information, such as decisions made and responsibilities delegated. Space for signatures. An agenda (consult the meeting leader if in doubt)
Typically, the responsibility of taking minutes during a meeting falls to a designated person called a minute-taker or a meeting recorder. In formal meetings, such as a board of directors' meeting or a shareholders' meeting, this person is often a professional secretary or an administrative assistant.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Multiple company secretaries have also told us that, as a rule of thumb, they spend four hours writing minutes for every hour of meeting time. This isn't surprising when you consider that the transcript of an hour's worth of conversation can reach 10,000 words and 20 pages of A4.
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