Board Directors Minutes With Motions In Pima
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FAQ
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered.
Motion: To introduce a new piece of business or propose a decision or action, a motion must be made by a group member ("I move that......") A second motion must then also be made (raise your hand and say, "I second it.") After limited discussion the group then votes on the motion.
The Chair has the same right to make or second a motion or to debate as the other Board Members. The role of presiding officer need not be assigned to another Board Member while the Chair exercises these rights.
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table.
There is no general requirement that board minutes be public – though some countries have laws that they must be available to members. However, not-for-profit organisations earn trust by being open about how they handle the public trust that has been granted to them.
Any member of the meeting, who has a right to participate and vote, can raise a motion. They must be recognised by the chair and given the floor to speak. If another member seconds the motion, it moves forward for discussion.
In most cases, the meeting secretary will sign the approved copy of the minutes, while some boards require all present board members to sign the approved minutes.
Member #1: “Motion to approve minutes from DATE.” Include amendments if present. Member #2: “I second the motion.” Presiding Officer: States motion to assembly. Asks for discussion on the motion.
Motion: To introduce a new piece of business or propose a decision or action, a motion must be made by a group member ("I move that......") A second motion must then also be made (raise your hand and say, "I second it.") After limited discussion the group then votes on the motion.
To make a motion, you must first be recognized and given the floor by the meeting chairperson or presiding officer. Once you have the floor, state the motion as “I move (state your motion here).”
