The Equipment Maintenance Policy in Suffolk outlines the preventative maintenance agreement between parties for HVAC units. The agreement details the specific HVAC units to be serviced, including model and serial numbers, and the locations where they are found. Key features include comprehensive service provisions such as checking equipment performance, oiling motors, and ensuring cleanliness of components. The agreement stipulates a minimum service frequency of every sixty days and provides a structured pricing model for servicing and replacement parts. Instructions for filling out the agreement require both parties to provide their names and addresses, and to agree on the service rates. This policy is particularly useful for attorneys, partners, owners, associates, paralegals, and legal assistants as it establishes clear terms and responsibilities, reducing potential disputes and ensuring compliance with necessary regulations. By utilizing the form, these professionals can streamline maintenance processes, ensure accountability, and foster clear communication between involved parties.