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While recording the invoice journal entry, you need to debit the accounts receivable account for the amount due from your customer and credit the sales account for the same amount. You also need to post the cost of goods sold journal entry to update your inventory.
Accounts receivable (AR) are the balance of money due to a firm for goods or services delivered or used but not yet paid for by customers. Accounts receivable are listed on the balance sheet as a current asset.
In accrual accounting, your receivable balance is listed in the general ledger under current assets. When invoices are paid, finance credits the appropriate liabilities account and debits accounts receivable to account for the payment.
The golden rule in accounting is that debit means assets (something you own or are due to own) and credit means liabilities (something you owe). On a balance sheet, accounts receivable is always recorded as an asset, hence a debit, because it's money due to you soon that you'll own and benefit from when it arrives.
Majorly, receivables can be divided into three types: trade receivable/accounts receivable (A/R), notes receivable, and other receivables.
Once you have received the payment, you need to give them a payment receipt and also record the payment entry in the system. While recording the payment journal entry, you need to debit the cash to show an increase due to the payment and credit accounts receivable to reduce the amount owed by your customer.
Accounts receivable are an asset account, representing money that your customers owe you. Accounts payable on the other hand are a liability account, representing money that you owe another business.
Three kinds of reports are important for accounts receivable: receivables reports, which list invoices issued and payments due for each customer; aging reports, which show the length of time invoices have been outstanding, which invoices are overdue and by how long they are overdue; and customer payment history reports ...