Minutes Organizational Sample With Motions
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FAQ
A motion is a proposal that the entire board take action or stand on an issue. A motion should express a decision in precise terms that, if approved, will be self-explanatory. Typically a motion must be seconded by another director as a precondition to the discussion.
Approving Minutes A formal motion to approve minutes of a previously held meeting is usually not necessary; approval can be handled by unanimous consent.
For motions, include the exact wording of the statement, and the name of the person making the motion. Some organizations might require the name of the person seconding the motion, as well. Bowie adds that if the motion is not worded properly, it's up to the chair to help the member modify the wording.
A formal motion to approve minutes of a previously held meeting is usually not necessary; approval can be handled by unanimous consent.
2. What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., ?regrets?) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.