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Hear this out loud PauseAfter you left our offices yesterday, we performed a formal conflict-of-interest check and found that our firm does indeed have a conflict of interest involving your intended adversary in this case, [Name]. Unfortunately, this conflict cannot be resolved in a manner that would allow us to represent you in this matter.
Hear this out loud PausePut the statement in writing. A written letter serves as a factual record that you turned down the potential client's case and explains the reason for the decision. Always prepare a statement when declining a case. If you work at a law firm and are looking for a rejection letter template, backdocket has you covered.
"Thank you so much for considering me for this project. Unfortunately, looking at my current client list, there are a few potential conflicts of interest that, regrettably, prohibits me from taking it on. I wish you the best of luck with your endeavor and hope we can work together should circumstances change."
Hear this out loud PauseEvery time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
Hear this out loud PauseA disengagement letter serves to make clear that a client has ceased to be a current client for conflict of interest analysis.