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Clearly state why you're writing the letter and why the property owner should continue reading. Include the property's address and let the landlord know that you're interested in leasing it under specific terms. Then go over your terms and include the non-binding clause.
Specific Items to Include in Your Letter of Intent (LOI) Property Address. Allowed uses, exclusive uses, etc. Property Size. Building Size. Leasable Square Footage (LSF) Useable Square Footage (USF) Load Factor (This is how much shared common area you pay rent on, the difference between leasable and usable SF)
A LOI is used in commercial real estate to put the major points of a proposed purchase or lease into writing. The party presenting the letter of intent should research and tour available properties on the market before submitting a LOI to the owner or landlord.
An introductory purpose statement explaining the purpose of the letter. The names and contact information for the buyer/tenant and seller/landlord. Address and/or legal description of the property. Purchase price of the property including financing terms and any contingency clauses.
An LOI should include fundamental items of a deal, including the parties and the property. An LOI must specifically state the complete legal names of the parties involved in the transaction, as well as the property address and the property type, whether warehouse, office, industrial or retail.