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Required Employment Forms in California for new hiresSigned Job Offer Letter.W2 Tax Form.I-9 Form and Supporting Documents.Direct Deposit Authorization Form (Template)Federal W-4 Form.DE 4 California Payroll Tax Form.Employee Personal Data Form (Template)Company Worker's Compensation Insurance Policy Forms.More items...
Before you can add an employee to your team, you are legally responsible for confirming the employee is eligible to work in the United States.Form I-9.Form W-4.State W-4.Emergency contact form.Employee handbook acknowledgment form.Bank account information form.Benefits forms.
What kind of details should an employee information form contain?Full name.Address and phone number.Social Security Number (SSN).Spouse information.Position and department.Start date.Salary.Emergency contact information.
When completing Form I-9, Employment Eligibility Verification, you, as the employer, must make the complete instructions to the form and the Lists of Acceptable Documents available to newly hired employees. Your employees must complete and sign Section 1 of Form I-9 no later than their first day of employment.
Set up personnel files. For each employee you hire, create a file in which to keep job-related documents, such as job applications, employment offers, IRS Form W-4, performance evaluations, and sign-up forms for employee benefits. Medical records should be kept in a separate, confidential file, in a locked cabinet.