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In a letter of absence from work, you request for days off to attend to personal matters. Sample Letter 3 – Employee FML Eligible.If you don't want to get into any trouble, you must have your leave application email an all the corresponding replies to it documented. While I'm on maternity leave, I am happy to reply to emails in my available free time, however I ask that phone calls please be avoided. At the current time, all of my work is completed. I will also make sure that all pending work will be completed in advance before I leave for this trip. I will join office from Monday, i.e. I am requesting a summary of all my current Leave Balances. All of my timesheets have been submitted to the HR Office. For example, you can write " Annual leave request" in the Subject field.