Sample Letter for Complaint Concerning Co-Worker
About this form
This Sample Letter for Complaint Concerning Co-Worker is designed to formally address inappropriate behavior exhibited by a colleague. It provides a structured way to communicate grievances to management, helping to improve the work environment. Unlike other complaint forms, this sample letter focuses specifically on interpersonal issues among peers in the workplace.
What’s included in this form
- Return address: Your contact information for correspondence.
- Date: The date the letter is written.
- Recipient details: Name and address of the person to whom the complaint is directed.
- Subject line: A clear indication of the letter's purpose.
- Body of the letter: A concise explanation of the inappropriate behavior and its impact on your work.
- Closing signature: Your name to finalize the communication.
Common use cases
This form should be used when you need to formally complain about a co-worker's behavior that hinders your ability to work effectively. Situations may include ongoing harassment, disruptive actions, or unprofessional conduct that affects workplace productivity and harmony.
Who should use this form
- Employees experiencing disruptive behavior from a colleague.
- Individuals in any workplace environment (e.g., corporate, non-profit, government).
- Anyone seeking to maintain a professional atmosphere within their organization.
Instructions for completing this form
- Identify the parties: Fill in your name and contact details, as well as the recipient's name and address.
- Enter the date: Include the current date at the top of the letter.
- Write a clear subject line: Clearly state that this is a complaint regarding a co-worker.
- Detail the issue: Provide a concise account of the inappropriate behavior and its impact on your work.
- Sign off professionally: Include your name at the end of the letter.
Is notarization required?
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Failing to provide specific examples of the behavior causing concern.
- Using unprofessional language or tones in the letter.
- Not addressing the letter to the appropriate individual or department.
Advantages of online completion
- Convenient access: Download and fill out the form at your convenience.
- Editability: Personalize the letter to fit your specific situation easily.
- Guidance from licensed attorneys: Ensure your complaint is legally sound.
Key takeaways
- This Sample Letter for Complaint Concerning Co-Worker is a vital tool for addressing workplace issues.
- Clearly outline the nature of the complaint and its impact on your work.
- Use this structured format to ensure professionalism and clarity in your communication.
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FAQ
First, ask yourself how your complaint impacts your work. For instance, your co-worker isn't pulling her weight on a shared project. Next, ask yourself whether you've attempted to resolve the problem on your own already. Pick the right time to talk to your boss. Be calm and concise. Ask for your boss's advice.
Step 1. Encourage the employee to take responsibility. When a coworker or employee comes to you with a complaint about a fellow worker, suggest that he/she go back and talk directly with the other person involved. Don't get sucked into playing mom or dad.
Try to resolve the conflict on your own. Make sure you have an issue to report. State the purpose of the letter. Include a lot of details. Explain your involvement in the situation. Propose a resolution. Make a copy of your letter. Use a business letter format.
To make your complaint, try using a technique called I-statements. With an I-statement, you focus on the problem you're having instead of what's wrong with your coworker, then you ask for what you need. A well-worded I-statement, delivered in a friendly tone, doesn't sound at all confrontational.
Dear Sir, I work in the Accounting department (Department name) in your Firm/Institute and doing well since I have been appointed. But, for some time I have a problem with the boss, as his behavior is very insulting and sometimes harassing. (Describe your problems and situation).
Review the Company Handbook. Consult your organization's rules and policies to determine if the sketchy behavior you observed is prohibited. Submit an Anonymous Report. Submit a Signed Written Report. Request a Private Meeting.
A Formal Complaint Letter to HR Template My name is (name) and I would like to inform you of the unprofessional behavior I experienced at your place of business on (date) at (time). Add detailed paragraphs describing the incident or incidents. Finish with your desired outcome for writing this letter. Sincerely, (name)
Identify the problem. Schedule a time of the meeting. Prepare well on what to say. Request them to find a solution. Conclude your meeting with a suggestion (if any)
