This form is a basic Information and Document Control Policy for use by companies wishing to establish control procedures for confidential, sensitive, or proprietary information.
The North Carolina Information and Document Control Policy is a set of regulations and guidelines aimed at managing and securing sensitive information and documents within the state. It ensures that all government agencies, departments, and employees follow consistent procedures to protect confidential information and maintain the integrity of important records. This policy encompasses various types of information and documents, including but not limited to personnel records, financial data, legal documents, and classified information. It applies to both electronic and physical forms of information and outlines strict protocols to mitigate the risk of unauthorized access, loss, alteration, or disclosure. There are different types of North Carolina Information and Document Control Policies tailored to distinct sectors and agencies. Some examples include: 1. State Employee Records Control Policy: This policy specifically governs the handling of personnel records for all state employees, including information such as employment history, performance evaluations, salary data, and personal contact details. It ensures that these records are accessed, retained, and disposed of in compliance with relevant state and federal regulations. 2. Cybersecurity and Information Protection Policy: With the increasing threat of cyber-attacks, this policy focuses on safeguarding electronic information and preventing unauthorized access. It outlines measures such as strong passwords, data encryption, regular system updates, and employee training to promote a secure digital environment and protect against data breaches. 3. Public Records Management Policy: This policy is designed to ensure transparency and accountability in government operations. It governs the creation, retention, accessibility, and disposal of public records, which includes information relating to government finances, contracts, correspondence, and official reports. It emphasizes compliance with the North Carolina Public Records Act and encourages efficient record-keeping practices facilitating public access. 4. Information Classification and Handling Policy: This policy categorizes information based on its level of sensitivity and establishes corresponding security protocols. It outlines guidelines for labeling, storing, transmitting, and sharing information, including classification levels such as public, internal, confidential, and restricted. By properly classifying information, this policy enables better control and protection of sensitive data throughout its lifecycle. In summary, the North Carolina Information and Document Control Policies provide a comprehensive framework for managing various types of information and documents, adapting to the specific needs of different sectors and agencies within the state. These policies ensure adherence to confidentiality, integrity, and availability standards while safeguarding sensitive information from unauthorized access or disclosure.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
