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The function of the incumbency certificate is to prove that the specified individuals are authorized to enter into legally binding transactions on behalf of the company. An incumbency certificate may be a standalone certificate or included in the secretary's certificate.
An incumbency certificate (also called a certificate of incumbency or a form of incumbency) is an official document issued by a corporation or a limited liability company (LLC) that lists the names of its current directors, officers, and, occasionally, key shareholders.
A Certificate of Incumbency generally names people like the president, CEO, treasurer, secretary, and other upper-level managers who can sign contracts obligating the company to performance.
The first step to obtaining a certificate of incumbency is easy: draft the document. This process is usually completed by a company's secretary and is the most vital part of the process. It can be helpful to draft a comprehensive list of all the company's authorized signers to make this process as easy as possible.
Sample Certificate of Incumbency The undersigned Jane Doe, Secretary of ABC Company or ?the company,? certify that the people named below hold the position within the company stated next to their names. The Secretary also certifies that the signature next to each person's name is their true signature.