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A termination letter or email should include the reason for termination, the effective date of termination, any severance pay or benefits that will be provided, and any instructions for returning company property or completing final tasks. It should also be written professionally and respectfully.
Dear [Employee Name]: As of the date of this letter, you have been absent from work since [date of last day of work or last day of approved leave]. Because your absence has not been approved, and we have not heard from you, we have determined that you have abandoned your position.
Confront the employee. In some cases, the fraud may have been unintentional. Show the employee your evidence and give them a chance to explain their actions. Terminate the employee, especially when it appears the act was intentional. Notify the police about the fraud or theft.
What to Do When You Discover Employee Theft Terminating the employee's employment. Contacting law enforcement and reporting the theft. Pursuing legal action against the employee. Conducting a review of your internal controls and making changes to prevent future theft.
Basic Termination Notice Sample Letter Dear [Employee Name], We regretfully inform you that your employment with [Company Name] will be terminated effective [Termination Date]. After careful analysis of your work and attitude, we have determined that terminating your job is in the company's best interests.