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For longer memos, consider including a brief executive summary that highlights key findings and recommendations. A policy memorandum should begin with a short summary introduction that defines the policy problem, provides important contextual background information, and explains what issues are being covered.
One distinguishing characteristic of a policy memo is that a summary of the document's conclusion(s) and recommendation(s) is placed right at the beginning of the memo. Remember that the purpose of the document is generally to provide your audience advice about a particular decision, project, or policy stance.
All memos should include the following: Write a heading. No matter what kind of memo you're writing, you'll need to include a heading. ... Write an introduction. ... Provide background on the issue. ... Outline action items and timeline (Optional). ... Include a closing statement. ... Review and proofread before sending.
Policy Memo Bottom line up front. Start with your most important recommendations. Provide relevant, concise background. Don't assume policy makers or staff have any previous knowledge of the topic. ... Prioritize evidence that will support your recommendations or conclusions. ... Implementation and Recommendations.
A memo format typically includes the following sections: Heading. Recipient. Sender. CC or additional recipients. Date. All memos must invariably include the date of writing the memo. Subject line. Message body. This section states the message in one, two or three short paragraphs. ... Attachments (optional)