Termination Letter Example

Termination letter due to layoffs/downsizing. Termination letter for cause (misconduct/performance/attendance, etc.) Termination of business contract.

When writting a Letter of Cancelation of Contract try to keep the tone professional and to the point. Give an example of why you are canceling the contract specifically. Always state when you would like the service to end as well as not to automatically renew any annual contracts.

Federally, and in most states, a termination letter is not legally required. In some states, currently including Arizona, California, Illinois and New Jersey, written termination notices are required by law. Some of these states have specific templates employers must use for the letter.

Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.

If you've been in your job for less than a month, you don't have to give notice unless the contract or terms and conditions require you to. If you've been in your job for more than 1 month, you must give at least 1 week's notice. It's best to resign in writing, so there's no argument about when you did it.

One week, if the employee has been employed for 6 months or less; 2 weeks, if the employee has been employed for more than 6 months by not more than one year; 4 weeks, if the employee has been employed for more than 6 months. A collective agreement may shorten the 4 weeks notice period to not less than 2 weeks.

You'll get at least a statutory notice period if you're on a contract which runs for the length of a particular task. Check your contract, as it might give you more notice. For example, if you've worked for your employer for 2 years, you have the right to at least 2 weeks' statutory notice.

Notify the employee of their termination date. State the reason(s) for termination. Explain their compensation and benefits going forward. Notify them of any company property they must return. Remind them of signed agreements. Include HR contact information.

These minimum periods are based on the time that you have worked with your present employer: if you have worked between 1 month and 2 years 1 week's notice is required from your employer; if you have worked between 2 and 12 years you are entitled to 1 week for every year worked up to a maximum of 12 weeks.