Maintaining personal medical history records and files Forms for Miami-Dade
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FAQ
In a nutshell: Name; address and telephone numbers; date of birth; emergency contact person(s); your height and weight; allergies to any food or medicine (stating how you react to the allergen), current medications: name, dose, how it is taken (by mouth, injections, patch, skin or eye ointments) and your pharmacy
Organizing and storing your personal medical record Here are a few options: Use a filing cabinet, 3-ring binder, or desktop divider with individual folders. Store files on a computer, where you can scan and save documents or type up notes from an appointment.
Organize Medical History Chronologically Filing your personal medical records in chronological order will be most beneficial to you. To do so, file all personal medical information from oldest to most current medical events, doctor's, laboratory, clinic, or hospital visits.
Minimum lengths of retention of hospital records20 years or 8 years after the patient has died. 20 years after date of last contact between the patient and the mental health provider. Or 3 years after the death of the patient if sooner and the patient died while in the care of the organisation.
1. How long must I keep medical records? According to Florida law, a physician is responsible for maintaining records for at least five years (64B8-10.002).
They should include: 1) All relevant clinical findings. 2) A record of the decisions made and actions agreed as well as the identity of who made the decisions and agreed the actions. 3) A record of the information given to patients. 4) A record of any drugs prescribed or other investigations or treatments performed.