Notarize Electronically Signing Stock Certificate For Free

Traditionally, share certificates have been issued on paper, but there is nothing in law that prevents a share certificate from taking electronic form.

Despite there being no legal requirement, some people nonetheless choose to have signatures notarized or witnessed just in case there should later be a dispute about whether someone actually signed the document.

How to convert certificated shares into digital ones Find a company that will allow you to transfer your paper shares. ... Set up an investment or nominee account. ... Check that the provider you've chosen will accept your shares. ... Fill out a stock deposit instruction form.

Information Required on Stock Certificate This serves as confirmation that you're a shareholder in a company. Certificates must include a section to complete when you transfer share ownership. The stock certificate must also have a signature that authenticates the document.

How to convert your paper-based certificate to a digital record Download and complete the DRS Transaction Request Form from the transfer agent's website; Submit the form, along with your original physical certificate(s), to the transfer agent as per their instructions;

Each certificate must be signed by two directors or one director and one company secretary. However, if you are the sole director and do not have a company secretary, a witness must be present and provide the second signature.

In addition, the certificate must be signed by an authorized officer or director of the corporation. Since the validity of electronic signatures is well established under federal law, all of the above requirements can be implemented digitally on the face of an electronic stock certificate.

If you want to trade in the shares you hold as physical certificates, you have to convert them into the electronic format by opening a Demat account and raising a dematerialization request. While the process of dematerialization may seem to be lengthy, it requires minimal user intervention.

Stock certificates come in two forms: paper stock certificates or electronic stock certificates (not to be confused with ?uncertificated stock,? which has no corresponding certificates at all, or a scanned copy of paper stock).

A share certificate should be signed by two company directors or one director and the company secretary. For companies with a single director and no company secretary, the company director should sign in the presence of a witness who attests to his or her signature.