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1. Announce the meeting date and time at least a month in advance. This will give employees plenty of time to prepare for it and to make arrangements to attend. If the meeting is an important one, make it clear in your announcement -- either through an email blast or a memo -- that attendance is required.

A Notice of Meeting informs a company's shareholders, directors, or other interested parties of the time, date, and place of a corporate meeting. This document can be attached to the minutes of a meeting and can be used as evidence that notice was provided.

Notice and agenda of meeting The notice of meeting informs the members when and where the meeting will be. The agenda informs the members what is to be discussed and done at the meeting so that the members can decide: if they want to attend the meeting; and.

How to write an announcement letter Gather all appropriate information. Before writing your announcement, try gathering all relevant information first before outlining the announcement.Outline your letter.Keep your letter concise.Remain positive.Proofread the announcement.

I'm writing to invite you to a meeting on day and date at time to discuss topic. The meeting will take place at/on location/videoconference platform and will last about number hours....The most important topics for discussion include: meeting agenda item 1 meeting agenda item 2 meeting agenda item 3