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In this topic Best practices for making Word documents accessible. Check accessibility while you work in Word. Avoid using tables. Use built-in title, subtitle, and heading styles. Create paragraph banners. Add alt text to visuals. Add accessible hyperlink text and ScreenTips. Use accessible font format and color.

Collaborate in Word Select Share. on the ribbon. Or, select File > Share. Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it. Select who you want to share with from the drop-down, or enter a name or email address. Add a message (optional) and select Send.

The document is probably locked. To unlock it, you must sign in as the document owner and then remove the password protection restriction. Select File > Info > Protect Document > Encrypt with Password > remove the password > OK.

To make sure that your word document is accessible within Word you need to: Select the ?File? tab in the main software ribbon and then select Info. Next, Check for Issues and then Check Accessibility.

Enable editing in your document Go to File > Info. Select Protect document. Select Enable Editing.

In this topic Best practices for making Word documents accessible. Avoid using tables. Use built-in title, subtitle, and heading styles. Add alt text to visuals. Add accessible hyperlink text. Use accessible font format and color. Create accessible lists. Adjust space between sentences and paragraphs.

Learn more about accessible Word documents. Give each slide a unique title. ... Use sans serif fonts like Red Hat or Arial. Avoid content-heavy slides and use at least 1.5 line spacing. Include alternative text descriptions on all images. Use strong contrast between text and background colors.

Key principles to follow. To be truly accessible, it is not enough for a document just to look well-presented. ... Use proper headings. ... Write in plain language. ... Focus on your presentation and layout. ... Tables, lists, images and hyperlinks. ... Use the Accessibility Checker. ... Converting to PDF. ... Useful resources.