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Version control is a crucial feature in document management systems because it helps ensure that the most up-to-date and accurate documents are being used and improves collaboration, efficiency, quality, and security.

Templafy is one of the best document management tools out there. The system aims to integrate essential office suites and solutions used by businesses on a daily basis. If there's one thing that can be frustrating, it's having to create brand documents using different software.

Four principles of document revision management The document numbering system should be agreed at the start of the project. ... The revision coding system should be agreed as part of the above numbering system. ... The revision code must continue sequentially from the first issue of a document through its entire life.

These are the basic steps for creating a document control system for your business. Identify documents. Identify all the documents to be managed within the control system. ... Establish quality standards. ... Name your documents. ... Create revisions procedures. ... Manage access. ... Establish archiving procedures. ... Creation. ... Review.

Keep version control simple and systematic. The important thing is to agree a standard within your team which everyone understands and applies. Each time a revision is made, save the document as a new version, with a new unique version number ? do not overwrite the previous version.

Does Microsoft have a Document Management System? Yes, it does. Microsoft Office 365 provides various software solutions including SharePoint, Microsoft Dynamics and OneDrive for document management. Any of the above can be used depending on the needs of each organization.

Version control allows you to check back and see who made changes to the document and when. This is helpful when you're working out of office hours and saves you time trying to work out who has made which changes, without being able to speak to them.

One of the most popular VCS tools in use today is called Git. Git is a Distributed VCS, a category known as DVCS, more on that later. Like many of the most popular VCS systems available today, Git is free and open source.