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Payment controls help accounts payable (AP) departments avoid losing money due to fraud, late payment fees, and other errors. They are a necessary part of a company's overall payment operations to keep payments secure, accurate, and authorized.

The full cycle of the accounts payable process includes receiving the purchase order (PO) from the purchase department, receiving the invoice from the vendor, matching/validating the PO and the invoice, approval final payment to the vendor. These steps are essential to avoid errors and fraud in expenditure.

Payment controls give your accounts payable department a fighting chance against fraud. They also give you the oversight and tools you need to stop losing money in other ways, such as through late-payment fees. Implementing payment controls is easy with an automated AP system.

Examples of accounting records are the general ledger, all subsidiary ledgers, invoices, bank statements, cash receipts, and checks.