Categorize Period Document For Free

Temporary records are officially defined as ?... material which can be disposed of in a short period of time as being without value in documenting the functions of an agency.? Financial and payroll records are good examples.

Permanent records are records of such value that they must always be retained in some kind of permanent format. Examples of permanent records are the deeds filed in a registers office, the minutes of the county commission, and the original process in a civil or criminal proceeding.

There are 5 methods of filing: Filing by Subject/Category. Filing in Alphabetical order. Filing by Numbers/Numerical order. Filing by Places/Geographical order. Filing by Dates/Chronological order.

Types of Records I. Administrative Records. Records which pertain to the origin, development, activities, and accomplishments of the agency. ... II. Legal Records. ... III. Fiscal Records. ... IV. Historical Records. ... V. Research Records. ... VI. Electronic Records.

Records include books, letters, documents, printouts, photographs, film, tape, microfiche, microfilm, photostats, sound recordings, maps, drawings, and a voice, data, or video representation held in computer memory.? Records are retained for administrative, financial, historical, or legal reasons.

Unscheduled records are records that are not covered by an approved records schedule. Unscheduled records are treated as PERMANENT records until a NARA approved retention schedule has been implemented.

How to organize your paperwork Separate documents by type. ... Use chronological and alphabetical order. ... Organize your filing space. ... Color-code your filing system. ... Label your filing system. ... Dispose of unnecessary documents. ... Digitize files.

Temporary Records may include notes and communication media, including correspondence. These documents are only considered records of short term administrative value. (Examples: drafts, notes, voice mail, text messages, and email messages).