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What's In. The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
2. What Should Be Included in Meeting Minutes? Actions taken or agreed to be taken. Next steps. Voting outcomes ? e.g., (if necessary, details regarding who made motions; who seconded and approved or via show of hands, etc.) Motions taken or rejected. Items to be held over. New business. Next meeting date and time.
Meeting minutes serve as the official record of Board meetings. They provide a history for the Board's members, both for professional and personal reference purposes and for legal reasons such as protection against liability.
Meeting minutes are a record of what transpires during a board meeting, typically written by the corporate secretary, capturing the decisions, motions, and key deliberations that are associated with the items on a board meeting agenda.
Remember, meeting minutes need not capture every single detail. Rather, they should provide a concise and clear summary that reflects the discussion and decisions made, tasks assigned, and the timeline for those actions.
To take effective meeting minutes, the secretary should include: Date of the meeting. Time the meeting was called to order. Names of the meeting participants and absentees. Corrections and amendments to previous meeting minutes. Additions to the current agenda. Whether a quorum is present. Motions taken or rejected.
The company is legally required to keep minutes of all board meetings. These minutes should accurately record all resolutions and decisions, and preferably contain some indication of the facts that the directors took into consideration when reaching those decisions.
A corporate resolution that authorizes borrowing on a line of credit is often referred to a borrowing resolution. This resolution indicates that the members (LLC) or Board of Directors (Corporation) have held a meeting and conducted a vote allowing the company to borrow a specific loan amount.