Sample Letter for Company Moving to New Location
Definition and meaning
A sample letter for a company moving to a new location is a template designed to inform clients, partners, and stakeholders about a company's relocation. This letter usually contains essential details such as the old address, new address, and the effective date of the move. The purpose of the letter is to ensure clear communication and help maintain business relationships during the transition process.
How to complete a form
When using the sample letter template, follow these steps to customize it for your company's needs:
- Insert the date at the top of the letter.
- Fill in your company name and address, including city and zip code.
- Clearly state the new address and the date the company officially moves.
- Provide directions to the new location if necessary.
- Thank recipients for their continued support.
- Sign the letter with your name and title.
Who should use this form
This sample letter is beneficial for business owners, office managers, or anyone responsible for client communications during a relocation. It can be adapted for various types of companies regardless of size or industry, ensuring effective notification of the new company address.
Key components of the form
When drafting a company relocation letter, make sure to include the following components:
- Date of the letter
- Current company address
- New company address
- Date of the move
- Directions to the new location
- A note of gratitude to clients
- Contact information for further inquiries
Common mistakes to avoid when using this form
To ensure your relocation letter is effective, avoid these common errors:
- Failing to include the new address and move date
- Using unclear language or jargon
- Not proofreading for grammatical or spelling errors
- Neglecting to personalize the letter to your audience
- Sending the letter too close to the move date
Form popularity
FAQ
Be direct and concise in your announcement. Write a short, friendly announcement that's to the point when you're sharing positive news. Recognize what others have achieved in your announcement, and motivate your reader to reach similar goals.
Announce the specific details of your move or your new opening, including the effective date and the new address. If you desire, also mention why you are moving. Give your new telephone number or fax number, if those will change. If necessary, include the directions to your new location.
The positive reasons you're moving (to provide improved customer service, need for a larger facility because the company has grown, etc.) A statement that you value their business. Dates the current office will remain open and hours of operation.
An employee relocation letter is a document sent to an employee that requests their transition to a new physical company location. Companies often use these letters when their offices move, when employees are promoted or when companies want a current employee to move to a specific branch of their company.
Dear Name of Customer/Vendor: To accommodate our growing business, we are moving our location to New Address. We will close our office on Date at Time to begin the moving process and will re-open at our new location on Date at Time. We will answer phone calls and emails promptly during the move.
Letter Template Effective INSERT RELOCATION DATE HERE, I will be relocating to INSERT NEW SALON NAME HERE. I would love to have you join me! I'm happy to offer you 20% off your next service and a complimentary ADD-ON at your first appointment with me at INSERT NEW SALON NAME HERE!
You can either mention the fact that you are moving at the beginning of the cover letter or closer to the end. But either way, a statement that addresses your interest in the job itself should precede any reference to the fact that you're relocating.
Use the inverted pyramid style of writing: Include the most important information at the top of the release. The lead paragraph: This is the most important paragraph and should provide a 'hook' for the journalist. Include a headline: Make sure your headline states the facts and the main point of the media release.
Use your current contact details. Don't confuse the situation by using the address you are relocating to. Explain your situation clearly and positively. Reinforce the permanence of the relocation. Include your availability for interviews.
