Pennsylvania Letter to Proposed Client — Non-Representation Letter is a document used by attorneys in Pennsylvania to inform potential clients that they will not be providing representation in a specific legal matter. This type of letter is essential to clarify the lawyer-client relationship and prevent any misunderstandings or conflicts of interest. Keywords: Pennsylvania, Letter to Proposed Client, Non-Representation Letter, attorney, representation, legal matter, lawyer-client relationship, misunderstandings, conflicts of interest. There are primarily two types of Pennsylvania Letter to Proposed Client — Non-Representation Letters: 1. General Non-Representation Letter: This type of letter is used when an attorney receives an inquiry or request for representation from a potential client but determines that they are unable to provide legal assistance based on various factors such as workload, expertise, or conflicts of interest. The letter explains the attorney's inability to undertake the representation and often suggests alternative resources or provides general legal information. 2. Conflict of Interest Non-Representation Letter: Attorneys owe a duty of loyalty to their clients, and conflicts of interest may arise when a lawyer's representation of one client might be directly adverse to the interests of another client. In such cases, Pennsylvania attorneys are prohibited from undertaking dual or conflicting representations. The Conflict of Interest Non-Representation Letter is specifically used when an attorney determines that representing a potential client would create a conflict with an existing client or matter. In both types of letters, it is important to include the following details: — Heading: Include the attorney's contact information (name, address, phone number, and email) at the top of the document for easy reference. — Date: State the date on which the letter is being sent. — Salutation: Address the potential client formally, using their name or appropriate title (e.g., Mr., Mrs., or Ms.). — Introduction: Clearly state that the letter is a non-representation letter, ensuring that the potential client understands that the attorney will not be providing legal representation. — Explanation: Provide a detailed explanation for the decision not to represent the potential client. In the case of a conflict of interest, explain the conflict and the potential risks it poses. If it is a general non-representation, explain the reasons for the inability to undertake the representation, such as workload or lack of expertise. — Alternatives: Suggest alternative resources or provide general legal information that might assist the potential client in finding suitable representation or understanding their legal rights. — Conclusion: Express appreciation for considering the attorney's services and offer to answer any general legal questions the potential client may have. — Signature: Include the attorney's signature, name, and designation (e.g., Attorney at Law) at the bottom of the letter. Remember that Pennsylvania Letter to Proposed Client — Non-Representation Letters should be drafted professionally, with a tone that is respectful, concise, and transparent. It is crucial to use clear language to ensure that the potential client fully understands the attorney's decision and does not have any misconceptions about the lawyer-client relationship.
Pennsylvania Letter to Proposed Client - Non-Representation Letter
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Be polite, but direct People today appreciate honesty and directness. Make sure that you're upfront and simply state your case. You don't owe them anything more than a ?Sorry, I can't help you,? but if you feel the need to explain, keep it simple and focused.
Dear {Salutation}: In response to your request when you contacted this firm, I have reviewed the information you provided regarding possible representation in the matter of:________________. I appreciate the confidence you have expressed in our firm; however, the firm has decided not to represent you in this matter.
One of the best ways to approach this is to send an email to the inquiring client without delay. Thank them for the consideration and let them know the reasons for not being able to work with them. Be polite but direct.
Every time you want to decline to represent a prospective client, you should use a non-engagement letter. Otherwise, you risk the possibility that the prospective client could mistakenly think you're their attorney on a matter.
The opening paragraph states the legal issue the letter is addressing followed by the facts, a discussion of the law as it applies to the facts and a conclusion which is essentially the advice to the client. Often attorneys include headings to lead the client through this process to arrive at the same conclusion.
After you left our offices yesterday, we performed a formal conflict-of-interest check and found that our firm does indeed have a conflict of interest involving your intended adversary in this case, [Name]. Unfortunately, this conflict cannot be resolved in a manner that would allow us to represent you in this matter.
Communicate your decision in writing as soon as you decide to refuse their case. You should also recommend the potential client visit another lawyer who can assist them with their case. A written letter serves as a factual record that you turned down the potential client's case and explains the reason for the decision.
"I understand where you're coming from, but I don't think it's the right fit for me." This is a polite way to decline a business proposal or sales pitch. It acknowledges the other person's effort and interest. At the same time, it is honest about your decision.
