Subject: Important Notice Regarding Outstanding Account Balance — [Your Company's Name] Dear [Client's Name], We hope this letter finds you in good health. We are reaching out to inform you about the past due balance on your account with [Your Company's Name]. It has come to our attention that there is an outstanding amount of [Amount Due] relating to the services we provided to you. At [Your Company's Name], we strive to maintain strong relationships with our valued customers, and it is our duty to remind you about the unpaid balance on your account. We understand that unforeseen circumstances or oversights may occur, and we are here to assist you in resolving this matter promptly. As a reminder, the services provided to you were part of our commitment to ensuring your satisfaction. We have attached a detailed statement outlining the services rendered, charges applied, and the total amount due. Please review this statement carefully to ensure accuracy. We kindly request your immediate attention to address the past due balance. We appreciate your prompt payment and encourage you to use one of the following options for settling the outstanding amount: 1. Online Payment: Visit our website at [Your Company's Website] and log in to your account to make a secure payment using your preferred payment method. 2. Bank Transfer: Make a direct bank transfer to the following account details: [Bank Name], Account Number: [Account Number], Routing Number: [Routing Number]. Kindly include your invoice number as a reference during the transaction. 3. Check/Money Order: Mail a check or money order payable to [Your Company's Name] to the address mentioned below: [Your company's Name] [Address Line 1] [Address Line 2] [City], [State/Province] [ZIP/Postal Code] [Country] Please ensure that the payment reaches us no later than [Due Date] to avoid any further complications. In case you require assistance or wish to discuss alternative payment arrangements, our dedicated customer service team is available to help you. You can reach us at [Customer Service Phone Number] or email us at [Customer Service Email]. Ignoring this message or failing to address the outstanding balance may result in additional fees, collection actions, or potential legal action. We sincerely hope it does not come to such measures, and your swift response will help us avoid unnecessary inconveniences for both parties. We highly value your business and appreciate your attention to this matter. Your continued support enables us to serve you better and maintain our commitment to excellence. Thank you for your cooperation. Sincerely, [Your Name] [Your Title/Position] [Your Company's Name] --- Different types of Oregon Sample Letters for conveying Statement of Services for past due or delinquent account: 1. Oregon Sample Letter for First Notice of Outstanding Account Balance 2. Oregon Sample Letter for Second (Final) Notice of Outstanding Account Balance 3. Oregon Sample Letter for Active Collection Notice 4. Oregon Sample Letter for Legal Action Notice due to Delinquent Account.
Oregon Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Oregon Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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Include the following details: The date the letter is being sent. Your name and address, and the name and address of the debtor. A description of the facts of the case (such as, you signed a contract for a new roof dated X date and the contractor didn't do the work) The amount you are seeking to collect (see below)
We're sending you this letter as a friendly reminder that your account in the amount of [amount due to you] is past due. Your invoice was due on [month, day and year their payment was originally due as stated in their invoice]. This payment is now [number of days since the due date] past due.
The third collection letter should include the following information: Mention of all previous attempts to collect. Invoice number and amount. Original invoice due date. Current days past due. Instructions on what they should do next. A warning of the impending consequences.
What does a Debt Recovery Letter include? your details (ie the creditor's details) your customer's or client's details (ie the debtor's details) the date the invoice should have been paid. whether interest is payable on the money owed (ie the debt) an automatic calculation of the amount of interest to be paid in total.
Official collections letters. Reminder Collection Letter. Inquiry Collection Letter. Appeal collection Letter. Ultimatum Collection Letter.
This is what you need to check: The amount the debtor owes you, including any interest (attach the original invoice as well); The initial date of payment and the new date of payment; Clear instructions on how to pay the outstanding debt (banking details, etc); An indication to make contact if payment has been made;
Third Debt Collection Letter Template ? 60 Days Past-Due Here's a sample of the third collection letter (also called a dunning letter) you might send to a customer when the invoice has become 60 days past-due: Dear <Name>, We've repeatedly communicated with you about the status of your account.
THIRD & FINAL COLLECTION LETTER SAMPLE Dear Mr. Smith, At this time we still have not heard from you in regards to invoice #12345 which was due on ___nor have we gotten a response to the letter sent on _____, the letter sent on ___, or our numerous attempts to call and email you.
