Oklahoma Sample Letter for Explanation as to Tardiness of Corporation Formation

• Category: Letters - Legal - Corporate
• State: Multi-State
• Control #: US-0455LTR
• Format: Word; Rich Text

Description

Sample Letter for Explanation as to Tardiness of Corporation Formation

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Company Name] [Company Address] [City, State, ZIP Code] Subject: Explanation for Tardiness in Corporation Formation Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to provide a detailed explanation for the delay in the formation of our corporation, [Corporation Name], in the state of Oklahoma. I apologize for any inconvenience caused by the tardiness and assure you that we have diligently been working towards completing the necessary procedures. Due to unforeseen circumstances, we encountered several obstacles during the corporation formation process, resulting in the delay. However, we have taken immediate action to rectify the situation and expedite the process to ensure compliance with all relevant regulations and laws. The primary reasons for the delay are as follows: 1. Extensive Documentation: The corporation formation process in Oklahoma requires a comprehensive set of documents, including the Articles of Incorporation, the Corporate Bylaws, and various other legal paperwork. This meticulous documentation took longer than anticipated to draft, validate, and finalize in accordance with the state's requirements. 2. Legal Consultation: To ensure accuracy and avoid any legal complications, we sought professional advice from corporate attorneys to review the documents and guide us through the entire formation process. The consultation process took longer than expected due to their busy schedules and other commitments. 3. Administrative Processing: Upon submission of the required documents to the relevant state agencies, there was an unexpected backlog in processing at the Oklahoma Secretary of State's office. As a result, there was a delay in receiving the necessary approvals and certificates. 4. COVID-19 Impact: The ongoing COVID-19 pandemic and the subsequent lockdown measures have significantly affected the efficiency of government offices and the availability of necessary resources. Restricted working hours, limited staff, and increased safety protocols further contributed to the delay in the formation process. To address these issues, we have implemented the following measures to expedite the corporation formation: 1. Increased Resources: We have allocated additional resources, including dedicated personnel, to swiftly complete the pending paperwork and rectify any deficiencies promptly. 2. Constant Follow-up: Our team is in regular communication with the relevant state agencies and legal professionals to track the progress of our corporation formation and ensure the process moves forward seamlessly. 3. Exploration of Expedited Options: We are actively exploring any expedited options available within the Oklahoma jurisdiction to speed up the formation process without compromising legal compliance. We sincerely apologize for the inconvenience this may have caused and assure you that we are doing everything in our power to expedite the corporation formation. We understand the importance of this matter and the impact it may have on our business relationship with [Recipient's Company Name]. Should you have any further questions, require additional information, or wish to discuss this matter further, please do not hesitate to contact me directly at [Phone Number] or [Email Address]. Thank you for your understanding, patience, and continued support during this challenging time. We value our partnership with [Recipient's Company Name] and look forward to establishing a successful business relationship. Yours sincerely, [Your Name] [Your Position] [Corporation Name] --- Types of Oklahoma Sample Letters for Explanation as to Tardiness of Corporation Formation: 1. General Sample Letter: Provides a comprehensive explanation for the delay in corporation formation, highlighting the reasons and steps taken to expedite the process. 2. COVID-19 Impact Sample Letter: Specifically addresses the impact of the COVID-19 pandemic on the corporation formation process, including the challenges faced and measures taken to mitigate delays caused by the ongoing global health crisis. Note: The type of letter may vary based on the specific circumstances and requirements of each corporation's formation process in Oklahoma.